Membership

Membership Chairman – Principal Duties and Responsibilities¨

Manage the Membership Roster of current members including:

• Maintaining the Master Excel file of members and a file of the paper applications completed by all members.

• Update contact information as required due to changes of address, phone etc.

• Track and remove member names if they become non-members for whatever reasons.

• Provide customized data searches of the roster as may be required such as: generating a list who live outside of Collingwood, or members who have been active in the club for more than 5 years, or any other data searches as may be required from time-to-time.

Manage new member procedures:

• Maintain and update membership application forms.

• Process applications including obtaining approval by the club management committee.

• Order badges and approve payment for badges.

• Notify new members and induct new members with badge at the earliest possible regular club meeting.

Prepare monthly membership Report and distribute to Management Committee members prior to each monthly meeting. Include updated roster if appropriate.

Collect Annual Dues in conjunction with the Treasurer.

• Begin notification and collection at the August monthly meeting.

• Continue notification via announcement at meetings and beginning in October with personal email reminders to overdue members.

• Issue final notice to remaining overdue members in December and follow up by telephone.